We are committed to safeguarding your personal information and maintaining transparency in our collection process.
SHILP.ai, a product of Global Data Solutions Inc. ("Global Data"), is committed to safeguarding personal data and ensuring compliance with all applicable U.S. federal, Commonwealth of Virginia, and international privacy laws. This policy aligns with federal contractor obligations, including:
This policy applies to all Global Data websites, including:
All SHILP.ai products, including AI-powered recruitment tools, are proprietary software solutions owned by Global Data Solutions Inc.
| Policy Area | Details |
|---|---|
| Copyright Protection | SHILP.ai software, AI algorithms, and content are protected under the U.S. Copyright Act (17 U.S.C. § 101) and international copyright treaties. |
| Intellectual Property (IP) Rights | Global Data retains full ownership of all AI models, databases, and proprietary algorithms. Unauthorized reproduction or distribution is prohibited. |
| Usage Restrictions | Employers using SHILP.ai may not reverse-engineer or repurpose AI outputs beyond authorized use cases. |
SHILP.ai follows federal EEO laws and executive orders, including Trump-era Executive Orders 13950 & 14151, ensuring:
| Aspect | SHILP.ai Compliance |
|---|---|
| Merit-Based Hiring | AI-driven hiring assessments are based solely on skills, qualifications, and experience. |
| DEI & Executive Orders | SHILP.ai ensures compliance with Executive Orders 13950 & 14151 by maintaining neutrality in hiring and training programs. |
| Federal Contractor Guidelines | SHILP.ai aligns with federal contractor DEI policies while ensuring a bias-free selection process. |
| Principle | Description |
|---|---|
| Notice | Individuals are informed before data collection or processing beyond its original purpose. |
| Choice & Consent | Where required by law, explicit consent is obtained before processing personal data. |
| Data Collection & Use | Data is collected lawfully and only used for disclosed business purposes. |
| Access & Correction | Users can request access and corrections to their personal data. |
| Security Measures | Encryption, access controls, and audits ensure data protection. |
| Data Integrity | AI-generated insights are regularly evaluated for accuracy and compliance. |
| Right | Description |
|---|---|
| Right to Access | Individuals may request a copy of their personal data. |
| Right to Correction | Users may update or correct inaccurate data. |
| Right to Object | Individuals can restrict processing for specific purposes. |
| Right to Data Portability | Users may request their data in a structured format. |
| Category | Examples |
|---|---|
| Personal Data | Name, contact info, employment details |
| Usage Data | Site visits, cookies, analytics |
| Security Measures | Encryption, MFA, secure storage on U.S. servers |
| Audit & Monitoring | Regular security audits for federal and state compliance |
| Region | Compliance Measures |
|---|---|
| United States | Complies with Privacy Act, CLOUD Act, and FISA regulations. |
| European Union (EU) | Follows GDPR & EU-U.S. Data Privacy Framework. |
| United Kingdom (UK) | Complies with UK GDPR & ICO guidelines. |
| India | Aligns with the Digital Personal Data Protection Act, 2023. |
| Other International Regions | Adheres to local data protection laws. |
| Action | Response |
|---|---|
| Detection & Reporting | Employees must report suspected breaches immediately. |
| Containment & Investigation | Privacy team assesses and mitigates risks. |
| Notification | Affected individuals and authorities are informed within 72 hours (if required by law). |
| Preventive Actions | Post-incident audits implement corrective measures. |
| Process | Description |
|---|---|
| Internal Resolution | Disputes are resolved within 30 days. |
| Independent Dispute Resolution | Escalated cases are referred to alternative dispute resolution providers. |
| Jurisdiction | Disputes fall under Virginia & U.S. federal law. |
International Centre for Dispute Resolution 1120 Connecticut Ave NW, Suite 490, Washington, DC 20036
| Exception | Processing Conditions |
|---|---|
| Legal Obligations | Data may be disclosed to comply with court orders or law enforcement. |
| Public Interest & Emergencies | Data may be used for public safety, health emergencies, or national security. |
| Sensitive Data Processing | Sensitive data is only processed with explicit consent unless required by law. |
| Data Type | Retention Period |
|---|---|
| Job Seeker Data | Up to 24 months after the last interaction, unless deletion is requested earlier. |
| Employer Account Data | Retained for the duration of the service agreement and up to 3 years post-termination for legal and auditing purposes. |
Users may request data deletion at any time by contacting e-Mail [Shilp.ai]. Requests are processed within 30 days, subject to legal or compliance obligations.
| Policy Element | Details |
|---|---|
| Global Operations | Data may be transferred and processed in countries outside your home jurisdiction, including the U.S. |
| Safeguards | SHILP.ai uses Standard Contractual Clauses (SCCs) and other lawful mechanisms for GDPR/CCPA compliance. |
| User Rights | For details or questions on international data transfers, contact us at e-Mail [Shilp.ai]. |
| Purpose | Third-Party Type | Examples |
|---|---|---|
| Secure Data Hosting | Cloud Infrastructure Providers | AWS, Google Cloud |
| Platform Analytics | Analytics Tools | Google Analytics, LinkedIn Insights |
| Subscription Billing | Payment Processors | Stripe, PayPal |
| Legal & Regulatory Compliance | Government or Legal Entities (as required by law) | Regulatory authorities |
SHILP.ai does not sell personal data. All third-party partners are contractually bound to uphold strict data protection and confidentiality standards.
Subject to amendments based on:
SHILP.ai’s Licensing Management System (LMS) collects and processes organizational data to facilitate subscription management, licensing, and account administration. All LMS data, including organization and user account details, is handled in compliance with applicable U.S. federal, Virginia, and international data protection laws. LMS data is encrypted, access‑controlled, and subject to the same retention and deletion policies described in this Privacy Policy.
SHILP.ai maintains strict safeguards for all data stored in our systems, including those supporting RecruitPro, the Licensing Management System (LMS), and payment processing modules. These safeguards include:
All payment transactions on SHILP.ai are processed exclusively through PCI DSS‑compliant gateways (e.g., Stripe, PayPal). Payment data is never stored in plain text and is subject to the same encryption, retention, and auditing protocols as recruitment and LMS data. These measures ensure compliance with PCI DSS, GDPR, CCPA, and VCDPA requirements.
When you subscribe to a paid plan for SHILP.ai RecruitPro with AI, we collect certain billing and payment information, including but not limited to your name, billing address, and payment method details. This information is processed by our secure third‑party payment processors for the purpose of completing transactions, managing subscriptions, processing renewals, and preventing fraudulent activity. We do not store full payment card details on our servers.
If you sign up for a free trial, we may collect limited information to activate your account and provide trial services. Before the trial period ends, we may contact you with reminders, offers, or notices regarding the conversion of your account to a paid subscription. Customers on free trials are not counted toward our introductory pricing customer limits until they convert to a paid plan.
Customers who subscribe to our Introductory Pricing plans acknowledge that such pricing is available only to the first 100 paying customers or for 90 days from launch, whichever comes first. For monthly and quarterly subscriptions, plans will automatically renew at the prevailing standard pricing at the time of renewal unless canceled prior to the renewal date. For half‑yearly and yearly subscriptions, SHILP.ai will honor the introductory pricing through the end of the purchased term, after which the subscription will renew at the prevailing standard pricing.
We will provide advance notice of any changes to pricing or subscription terms prior to renewal, in accordance with applicable U.S. federal law, the Virginia Consumer Data Protection Act (VCDPA), and our Subscription Terms.
You may review, update, or request the deletion of your billing information at any time by contacting our support team at [support@shilp.ai]. Additional rights under the VCDPA, including the right to opt out of certain processing, are outlined in the “Your Privacy Rights” section of this Policy.
For inquiries or to exercise your rights, contact us at: